Procedures / Remitting Payment

Remitting Payment

Overview

Remittance reports and corresponding payment are due by the 15th of each month. Due dates that land on a weekend or holiday move to the next business day. Contributions that are deposited after the due date are delinquent under the plan's collection policy.

Remittance Options

Employers can remit reports and contributions in 2 ways:

  1. Electronic Funds Transfer (EFT): Using Employer XG, our web-based reporting and remittance tool, employers can transfer funds electronically from their bank to ours.
  2. Lockbox: If mail is your preferred method of remitting reports and contributions, send them to our  U.S. Bank lockbox at the address below. Please make checks payable to Northwest Carpenters Trusts. Contributions are considered received on the date funds are deposited at U.S. Bank. The Trust receives payment confirmation via overnight reports from U.S. Bank.

    To remit payment with a paper form, use the following address:

    NORTHWEST CARPENTERS TRUSTS
    NCT - EMPLOYEE BENEFITS
    PO BOX 94512
    SEATTLE, WA 98124-6812

    All other correspondence and inquiries should be sent to the mailing address shown here.

    To remit payment for a report that was submitted online, use the following address:

    NORTHWEST CARPENTERS TRUSTS
    NCT - EMPLOYEE BENEFITS
    PO BOX 94512
    SEATTLE, WA 98124-6812

    All other correspondence and inquiries should be sent to the mailing address shown here.

How to Request an Affidavit

An affidavit can be requested for several reasons. For example, a subcontractor may need to verify current status in order to receive payment from the general contractor. A general contractor may want to check the status of a subcontractor prior to awarding work or issuing payment.

To request an affidavit, contact Employer Labor Services (email is preferable) and provide the following information. A representative will follow up with you if more information is needed.

  1. Your name
  2. Your company name
  3. Your phone number
  4. Your email address
  5. Your account number
  6. Project name (if applicable)
  7. Period through which you are paid
  8. Name of party to receive affidavit

Northwest Carpenters Trusts will issue an affidavit on condition that the employer/subcontractor:

  1. Has submitted a fully paid report for the requested period and all prior periods; and
  2. Has no outstanding shortages on their account/s; and
  3. Has no outstanding audit amounts owed.

If an affidavit request cannot be granted, Northwest Carpenters Trusts will inform the employer or general contractor and will issue the affidavit upon receipt of outstanding payment.

An affidavit does not waive the employer's, subcontractor's or general contractor's financial responsibility for unknown, unreported or incorrectly reported contributions.

The online Employer Status Report shows the current status of an employer's reports and remittances. However, the report is not a reliable alternative to a formal affidavit.

How to Request a Joint Check Agreement

If necessary to facilitate payment of fringe benefits, a subcontractor and its general contractor may enter into a Joint Check Agreement with Northwest Carpenters Trusts. In such an agreement, a check issued by the general contractor for work performed by the subcontractor is made payable to the subcontractor AND Northwest Carpenters Trusts. When payment has been received, Northwest Carpenters Trusts expressly agrees to waive any claim or lien against the general contractor, the general contractor's bond, or the project, arising from the furnishing of labor by subcontractor for the specified period.

See Forms for a sample agreement. The form may be completed by either the general contractor or subcontractor, and requires signatures from both contractors and by Northwest Carpenters Trusts. Contact Employer Labor Services for more information and help completing the form.

Employer Checklist

Do you understand our expectations for employers? The links on the left can direct you to the details, but our requirements boil down to 4 simple things:

1. Fill out the form.
2. Write the check.
3. Deposit funds by due date.
4. Keep good records.

We know it can be frustrating when you don’t have the right information. Be sure to contact us with your questions and suggestions.

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