Procedures / Reporting Hours

Reporting Hours

Overview

Employers are required to report hours for all carpenters and employees who perform work covered by a Collective Bargaining Agreement, regardless of their union status. If no employee of the type covered by the collective bargaining agreement is to be reported, the employer must file a report indicating no hours worked. Remittance reports and corresponding payment are due by the 15th of each month. Remittance reports are subject to random and periodic audits.

Acceptable Formats

The employer may submit reportable hours in 1 of 3 ways.

  1. Online: Employer XG is a web-based reporting and remittance tool for employers. It provides a convenient and secure method for filing reports and sending contributions to one of our Trusts funds.
  2. Complete Northwest Carpenters Trusts form: A remittance reporting form will be mailed to you monthly. It will have all the fields required for reporting, with detailed instructions printed on the back. Visit the Forms section for blank forms and instructions. You'll also find Microsoft Excel templates with applicable funds, rates and formulas embedded so you can just enter the hours and let the form do the calculations.

    Instructions
    1. Reports sent by Northwest Carpenters Trusts (by mail or email) are pre-populated with names of carpenters reported by your company in the previous month. If you have an employee who worked during this reporting period whose name is not pre-printed on the report, please add him or her to the report. Provide the last name, first name, date of birth, and Social Security Number.
    2. Include hours for the payroll period closing nearest the first of the month. Do not report sick, holiday or vacation hours.
    3. If no employees covered by a Collective Bargaining Agreement worked for you during this reporting period, please report "None."
    4. In the Totals section on the bottom right side of the report, calculate the total hours and contribution amounts for all employees listed on this report. Note: If you are filing this report electronically, these fields will be auto-filled.
    5. You must complete all fields in the Signature section at the bottom left side of the report - even if you are using your own report. This information allows us to contact you directly with any questions related to this report. Include Northwest Carpenters Trusts report with your own report.
  3. Create your own form: If you choose to create and submit your own form, attach Northwest Carpenters Trusts form to prevent delays in processing. The following data is required for all remittance reports:

    Employer Information Employer name and address
    Company ID This is the number assigned to all your agreements, projects and locations. It's a 5-digit identification number beginning with the letter C on the form mailed from Northwest Carpenters Trusts. It's located at the top of the form, just to the right of the employer name and address.
    Location ID This number is assigned to a specific project, geographic location, or type of work specified in your Collective Bargaining Agreement. Look for this number under Company ID on the form mailed from Northwest Carpenters Trusts.
    Remittance ID This ID number is created by Northwest Carpenters Trusts to specify the expected reporting month. Each code is unique to each reporting period. Look for this number under the Location ID on the form mailed from Northwest Carpenters Trusts.
    Work Period YYYYMM
    Employee Info Provide the last name, first name, date of birth, and Social Security Number.
    Hours Worked Report hours worked (regular and overtime) during the payroll period. Do not include sick, holiday or vacation hours.  

Submitting Reports 

Remittance reports must be submitted so that the corresponding payment is deposited by the 15th of the month. If you are not reporting online with Employer XG, mail your remittance to our U.S. Bank lockbox at the address below. See Calculating Contributions and Remitting Payment for more information.

The following address is for unconditional remittances only. All other correspondence and inquiries should be sent to the mailing address shown on our Contact page.

NORTHWEST CARPENTERS Trusts
NCT - EMPLOYEE BENEFITS
PO BOX 94512
SEATTLE, WA 98124-6812

Related:
Reporting Hours FAQs

Employer Checklist

Do you understand our expectations for employers? The links on the left can direct you to the details, but our requirements boil down to 4 simple things:

1. Fill out the form.
2. Write the check.
3. Deposit funds by due date.
4. Keep good records.

We know it can be frustrating when you don’t have the right information. Be sure to contact us with your questions and suggestions.

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